At Monterey Peninsula College, the Vice President of Administrative Services provides strategic leadership for the College’s business and operational functions, advancing fiscal stewardship, institutional effectiveness, and long-term sustainability. This page outlines the key responsibilities and distinguishing characteristics of this executive leadership role.
Job Summary
Under policy direction from the Superintendent/President, works collaboratively with members of the Executive Leadership Team to provide District leadership, planning and policy development; plans, organizes, directs and integrates operations of the Administrative Services division, including the Fiscal Services, Facilities, Information Systems, and Security and Emergency Operations departments; serves as the District’s Chief Business Officer with accountability for ensuring the accuracy and integrity of the District’s financial management, budgeting, accounting, auditing and reporting systems; plays a key role in collective bargaining; may be assigned additional responsibilities as part of the senior management team; and performs related duties as assigned.
Distinguishing Characteristics
A Vice President, Administrative Services is distinguished from other Vice Presidents by the incumbent’s management oversight of the District’s fiscal and physical assets, infrastructure and operations. Incumbents in this classification require a broad knowledge of the District's budgeting process, fiscal operations, purchasing and contracting, funding mechanisms, buildings and facilities, safety/security programs and various administrative services. Accountabilities are broad in scope and require a high degree of administrative discretion in their accomplishment.
Duties and Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Provides executive-level management and shared governance leadership for administrative and fiscal operations, including budget development and monitoring, financial accounting and payroll, procurement and contracts, and the acquisition and tracking of funding, facilities capital improvement planning and construction programs and facilities maintenance and operations, information systems development and data security, campus security and emergency operations.
- Serves as the advisor to the Superintendent/President and the Executive Leadership Team on policy and strategic matters related to financial planning, resource usage and administrative services; ensures and maintains District compliance with federal, state and Chancellor’s Office laws, rules and regulations and related reporting requirements; serves as the District Chief Business Officer.
- Develops budgets and long-range financial plans including estimating income and funding sources, preparing budget projections and models, and developing a long-range financial strategy; directs and oversees the planning, funding and implementation of capital projects and ensures resources to maintain and update infrastructure; ensures the District’s financial capacity and ability to support the District’s mission and long-term goals.
- Plans, organizes, directs, controls, integrates and evaluates the work of the Administrative Services division’s directors, managers and staff; develops, implements and monitors divisional work plans to achieve goals and objectives; collaborates with administrators and employees to resolve issues, grievances, complaints, and concerns related to their assigned areas in accordance with Board policies, administrative regulations, and collective bargaining agreements.
- Evaluates the financial and organizational impacts on labor agreements and other matters potentially entailing financial risk to the District; negotiates and contracts on behalf of the District and amends the terms and conditions of any contractual arrangement within the limitations set forth in applicable law or regulation and by the Governing Board of Trustees.
- Plans and evaluates the operations of the information systems and infrastructure including the development and maintenance of enterprise applications and related software, physical and virtual infrastructure and technology assistance and support; develops long-term plans to purchase technology services, equipment and software; ensures performance of technology security risk assessments; participates in the development and implementation of security policies, standards and procedures to prevent the unauthorized use, disclosure or destruction of District student and other data.
- Plans and evaluates the non-law enforcement safety and security of District campuses and facilities; plans and directs the preparation of emergency preparedness and response plans and the implementation of emergency response training programs and drills; may activate the Emergency Operations Center or sections of the Emergency Operations Plan.
- Prepares agenda reports and presents to the Governing Board of Trustees on changes in regulations potentially impacting division actions and activities, District budget, financial operations and controls, and other potential risks to the District.
- Chairs and participates in participatory governance committees, processes and initiatives; represents the District and presents at community meetings and events and at local, regional, state and national conferences, meetings, workshops and training seminars.
- Demonstrates an understanding of, sensitivity to, and appreciation for the diverse academic, socio- economic, cultural, disability, gender identity, religious, sexual orientation, and ethnic backgrounds of students and staff attending or working on a community college campus.